[BLU/Officers] Installfest issues

[jabr at blu.org (John Abreau)]

Hi, guys.

I requested August 25 for the Installfest, but E51-061 was unavailable, so
we were assigned E51-395 instead. David pointed out that September 1
was no good, due to the holiday weekend, so I resubmitted the request for
alternate dates of August 18 and September 8.

Also, the confirmation message includes new text about E51 being locked
on weekends:

> Also note that Building E51 is locked on the weekends. Attendees will need
> to use their MIT ID cards to access the building at the entrance facing the
> Amherst Street Parking Lot.

Not sure if it's just a change of wording in the standard message
boilerplate or
if it represents an actual change in how we're able to access the building.

If it turns out to be a problem, what are your thoughts about possible
alternate
locations for our Installfests? It says E51 is locked on weekends; it doesn't
say *all* MIT buildings are locked.

There must be other MIT buildings with suitable rooms that are close to decent
parking and are easy for attendees to get to?

I'm cc'ing Kurt, who presumably knows the MIT campus better than the rest
of us, and may be able to recommend alternate locations.


---------- Forwarded message ----------
From: Margaret Mahoney via RT <e19site at mit.edu>
Date: Thu, Jul 12, 2012 at 4:21 PM
Subject: [help.mit.edu #2051284] Scheduling room for BLU Installfest, Sat Aug 25
To: jabr at blu.org


Hi John,

Please read note below regarding E51 being locked on weekends.

Thanks,

Margaret
*************************************
CONFIRMATION OF ROOM RESERVATION ?
IS&T BLU Installfest

Please note that Rooms E51-315, E51-325, E51-335, and E51-345 are not
available on the date and time indicated. We have reserved Room
E51-395 for the BLU Installfest.

Also note that Building E51 is locked on the weekends. Attendees will
need to use their MIT ID cards to access the building at the entrance
facing the Amherst Street Parking Lot.

DATE:               Saturday, August 25, 2012
TIME:                8:00 a.m. ? 6:00 p.m.
ROOM:             E51-395 (tiered, seats 70, tables and chairs, has
video projector)

EVENT/RESERVATION #:         04W9I (zero four W nine I)


If you have any questions, or your plans for this/these room(s) should change,
please contact the Schedules Office by email at schedules at mit.edu or
by calling x3-4788.

------------------------------------------------------------------------------------------------------

YOUR RESPONSIBILITY IN THE CLASSROOM

?           Food and beverages are NOT permitted in our classroom space.

?           If you rearrange the classroom, or if you find the
classroom in disarray, please set the room back to rows with chairs
facing the front blackboard.

?           If you borrow chairs from another room, you must return
them to that room.

?           If your event takes place in the Stata Center (Building
32) - Please contact the Campus Activities Complex (617-253-3913) if
your event requires the use of the ?Student Street? or any additional
space, set-up, equipment not included in the room description or any
other support.

            - Contact CAC if your event takes place during a weekend,
as each of the Stata Center classrooms are locked for the entire
weekend and you will need to make entry arrangements.

?           If you are planning to use the Atrium in E25 - Contact
Whitaker College Headquarters, x3-4317, E25-525 (Barbara Engel,
bengel at mit.edu) to schedule your event and make a reservation for the
atrium.

?           Erase the blackboards before leaving.

?           Remove your trash; classrooms are not cleaned on a daily basis.

?           The Schedules Office may charge your group for the cost of
cleanup, if the classroom you reserved is left in disarray.

?           Leave the classroom unlocked.  If you are locked out of
your reserved classroom between the hours of 9am-5pm, Monday through
Friday, contact the Schedules Office at 617-253-4788.  If you are
locked out after 5pm and on weekends, contact Facilities at
617-253-1500.  You may need to show your reservation confirmation when
a staff member arrives to unlock the classroom.

THANK YOU for your cooperation.



-- 
John Abreau / Executive Director, Boston Linux & Unix
Email jabr at blu.org / WWW http://www.abreau.net / PGP-Key-ID 0xD5C7B5D9
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